Terms and conditions of business

The Privacy Policy for?

This privacy policy is for these websites: www.withypitts-dahlias.co.uk, www.sussex-cutflowers.co.uk www.southeast-dahlias.co.uk www.dahlia-blooms.co.uk www.cutflower-dahlias.co.uk and served by Withypitts Dahlias Limited and governs the privacy of its users who choose to use it.

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.  We also detail the general terms of business for course cancellation, plant and tuber returns and cut flower transportation.

The Website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.  We only store data to enable us to enable you, our customer, to interact with us and for us to process your orders.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user's computer / device.

Cookies are small files saved to the user's computers hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google's privacy policy here for further information [ http://www.google.com/privacy.html ].

Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

Cancellation Policy

This policy regulates cancellation of booked training courses and workshops.

Cancellation by course participant
This policy is effective upon booking confirmation. If you are registered for a course and need to cancel, please notify us by e-mail or telephone.

The date of the cancellation determines whether the course is still payable, in part or in full, as follows:

  • 22 or more days: Fully refundable
  • 14 - 21 days: 50% refundable
  • Fewer than 14 days: Payable in full

Cancellation by Withypitts Dahlias Ltd

Withypitts Dahlias Ltd reserves the right to cancel courses or workshops in cases of insufficient participant numbers, or for other reasons beyond our control. In the unlikely event that we cancel a course or workshop after bookings have been confirmed and paid full refunds will be made.


We will replace or refund in full the cost of any plants should they fail to satisfy on arrival provided you contact us by email and return them immediately. Beyond this we regret we cannot accept any further liability for their loss, growth or any other problem however caused.  Should we be unable to supply the variety requested on the order we will substitute an alternative as close to the orginal as possible unless notified "No Substitutes".

Tubers are field tubers and therefore generally much larger than the typical 'pot tubers' that are normally sold.  They may be oddly shaped with long tendril like roots or very compact.  The size and shape vary considerably from one cultivar to another.  A field tuber will produce more cuttings than a pot grown tuber but may take a little longer to start into growth.

We only dispatch tubers that are sound and some may already be showing signs of growth.  However there can be no guarantees with tubers.  Should any tuber fail to have shown any signs of growth by the end of March then please contact us by email and return them immediately so we can mutually agree a replacement or refund. Beyond this we regret we cannot accept any further liability for their loss, growth or any other problem however caused.

Cut Flower: Giant flowered varieties such as Cafe au Lait are dispatched at buyer's risk as the very large blooms are very fragile when packed.  We use polystyrene peanuts for void filling which are very light and soft to prevent movement during transportation, very large blooms may possibly move.  The good news is that we have shipped hundreds of Cafe au Lait nationwide during the past 10 years with minimal damage occurrng.

Contact & Communication

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.

Email Newsletter

This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.

Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website's email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.

Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.

In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.

External Links

Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; www.loginrailwaystation.co.uk or Bed & Breakfast Pembrokeshire.)

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Adverts and Sponsored Links

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened Links in Social Media

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo). 

Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Resources & Further Information

Data Protection Act 1998

Privacy and Electronic Communications Regulations 2003

Privacy and Electronic Communications Regulations 2003 - The Guide

Twitter Privacy Policy

Facebook Privacy Policy

Google Privacy Policy

Linkedin Privacy Policy

Mailchimp Privacy Policy

Web Design Wales

Website Privacy Policy Template

PDF Form Designer

v.2.0 April 2022 Edited & customised by: Withypitts Dahlias Limited c/o Grove Stables, Paddockurst Road, Turners Hill. West Sussex RH10 4SF